We at Fourlane have learned a lot from our customers when it comes to the problems they run into with their QuickBooks files. With our services, we try to help the businesses we work with identify the true issues hiding beneath the surface, and walk away better off then when they came to us. That’s why with this QuickBooks Insight series, we hope you can identify with the experiences other customers have faced. This week we discuss Fourlane QuickBooks Insights – Build vs. Buy.
Today’s QuickBooks Insight Tip #9: Build vs. Buy
Internal projects, like moving buildings, repairing or maintaining fixed assets, or even construction on your company office building, do not have a customer tied to them. You can use the customer/job list to track these expenses and tie them to a budget still.
Keeping a Business on Track
A mid-sized HVAC company was building their own office and warehouse space for the first time. The plan was to lease half the building and utilize the other half for their own business. Monitoring a construction project is a job in itself, even though you usually have a Project Manager at the commercial construction company.
The owner wanted to buy a new building and said he would only agree to build if his manager could guarantee that they were staying on budget with the build and track that in the software. The client wanted to use a class field to track this information.
Our Solution
Instead of bogging down the class list with random one-off projects, we chose to set up a customer called ZZ Internal Projects and a job called New Office Building. We are ok with a client’s customer list growing because its limitations in QuickBooks Enterprise, or even in Pro / Premier are far higher then the limits of the class list.
By putting it on the customer list we could still run Profit and Loss, Budget and even filter open PO’s by this job.
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