QuickBooks is one of the most recognized names in accounting software, and for good reason! It is the go-to brand for small-to-medium-sized businesses (SMBs) looking for the right financial management platform.
But which version of QuickBooks is the right one for your business?
As an industry-leading developer in the field, Intuit has made sure there’s a version of QuickBooks for every industry and size model. This is one of the platform’s greatest strengths. But finding the right solution can also be a little overwhelming.
For that reason, we’ve put together this QuickBooks pricing guide to help you get to know the core products, features, add-ons, and pricing tiers and start enjoying the benefits of world-class financial management software right away.
QuickBooks Core Products
QuickBooks is available in two main versions: QuickBooks Online and QuickBooks Enterprise. The QuickBooks cost structure is broken down into several tiers to provide the features you need.
QuickBooks Online Pricing
QuickBooks Online is designed to make financial management easy and accessible. The entire platform resides in the cloud and loads easily from the user’s desktop, laptop, or mobile device.
Pricing Tiers and Plans
There are four main tiers to choose from. Each version requires purchasing a license, which you can pay annually or monthly. Pricing is determined by whether you are beginning as a new QuickBooks user or moving to the Online version from QuickBooks Desktop.
For New Users
- Simple Start – $21 per month
- Essentials – $42 per month
- Plus – $63 per month
- Advanced – $140 per month
For Users Moving from Desktop
- Simple Start – $15 per month
- Essentials – $30 per month
- Plus – $45 per month
- Advanced – $100 per month
Plan Features for QuickBooks Online
The following are the features included at each tier of QuickBooks Online. (For more details on features, see the Quickbooks Online Features section on our QuickBooks Online Expert Services & Sales page.)
Simple Start
Simple Start is designed with solo entrepreneurs and small business owners in mind. It provides the following features:
- Income and expenses
- Invoice and payments
- Tax deductions
- General reports
- Receipt capture
- Mileage tracking
- Cash flow
- Sales and sales tax
- Estimates
- Contractors
- Connect 1 sales channel
Essentials
Essentials includes all of these features, allows you to connect up to three sales channels, includes three users, and offers bill management and time entry.
Plus
Online Plus provides all of the features included in Essentials, with the following upgrades and additions:
- Connect all sales channels
- Includes 5 users
- Inventory
- Project profitability
Advanced
Online Advanced offers all of the features found in Plus and also includes the following:
- Includes more than 5 users
- Business analytics with Excel
- Employee expenses
- Batch invoices and expenses
- Customized access
- Exclusive Premium Apps
- Dedicated account team
- On-demand training
- Workflow automation
- Data restoration
Subscription Details and Billing Options
QuickBooks Online plans are licensed on a monthly or annual basis. When choosing your subscription through Fourlane, you can get exclusive savings, like earning up to 50% off for one year and discounted bulk pricing for multiple companies.
QuickBooks Desktop/Enterprise Pricing
QuickBooks Enterprise used to be called QuickBooks Desktop. The current version is called Enterprise 24.0 (2024). Enterprise is designed for companies that need the most advanced feature set and are scaling the size of operations. Enterprise allows for anywhere from 1 to 40 users.
Enterprise Local Only
The name differentiates the fact that Enterprise is installed locally on the user’s computer, while QuickBooks Online exists entirely in the cloud. However, cloud access is available for Enterprise users.
Enterprise Cloud Access
With QuickBooks Enterprise, you can add cloud hosting to the tiered plans. When you add a cloud hosting plan, you can access your QuickBooks anywhere and at any time. You have the same multi-user capabilities as the local-only plan, with added compatibility across devices, dedicated servers, access to multiple files, and unlimited storage.
Industry-Specific Editions of Enterprise
In addition to the four main tiers of Enterprise below, QuickBooks Enterprise includes versions designed for specific industries. These industry editions are priced at the same tier levels as standard Enterprise versions:
Pricing Tiers and Plans
The following are the prices for the four different Enterprise plans available. Each tier has pricing for local only—meaning it is installed on your own computer only—and includes cloud access, which allows you to use your Enterprise edition anywhere, on any device.
Local Only
Silver – $108 per month
Gold – $148 per month
Platinum – $176 per month
Diamond – $296 per month
Cloud Access
Silver – $148 per month
Gold – $176 per month
Platinum – $204 per month
Diamond – $350 per month
Plan Features for QuickBooks Enterprise
To see if a feature is only available for Platinum or Diamond subscriptions, click on the feature in the Quickbooks Enterprise Features section on our QuickBooks Enterprise Expert sales and expert services page.
All four tiers of QuickBooks Enterprise include:
- QuickBooks Desktop Enterprise 24.0 (2024) software
- Advanced Reporting
- QuickBooks Priority Circle service with 24/7 support
- Access to US-based customer service experts
- Online backup data storage and recovery
- Automatic QuickBooks product upgrades
- Access to on-demand, online QuickBooks training
- 60-Day Money Back Satisfaction Guarantee
- Fourlane Bonus: 1 free QuickBooks Advanced Reporting report
- Intercompany transactions
- Inventory categorization
- Cash flow hub
- Bill and PO workflow approvals
- Built-in Payroll
- Order management
- Advanced inventory
- Advanced pricing
- Job costing
- Time tracking
- Field service management
Silver
With Enterprise Silver, you have everything you need to get started with QuickBooks, priced per user, fo up to 30 users with optional add-on services available.
Gold
Enterprise Gold includes everything in the Silver plan plus extra functionality to pay and file taxes, pay employees, and streamline payroll.
Platinum
Intuit QuickBooks Desktop Enterprise Platinum includes everything in Gold. Additionally, Platinum includes tools for manufacturers, wholesalers, contractors, and retailers.
Diamond
Intuit QuickBooks Desktop Enterprise Diamond includes everything in Platinum plus maximum functionality to automate more of your business so you can get more done. It’s priced per user and is available for up to 40 users, with optional add-on services available.
Subscription Details and Billing Options
Each tier of QuickBooks Enterprise can be licensed by the month or with an annual plan.
When purchasing through Fourlane, you can lock in up to 20% off for life on annual renewals or opt for a bigger first-year discount.
QuickBooks Add-Ons and Integrations
In addition to the unique features available at every tier, QuickBooks is designed for maximum flexibility to cater to your needs. Numerous add-ons and third-party integrations are available, so whether you need to connect to features you use in other programs or add specific capabilities within QuickBooks, the possibilities are virtually endless.
QuickBooks Payments
QuickBooks Payments lets you receive payments directly through your version of QuickBooks. There are no termination fees, setup fees, or monthly minimums. There are two ways to pay for QuickBooks Payments, with pricing for QuickBooks Online and Enterprise versions: Pay as you go, and Pay monthly.
QuickBooks Online—Pay As You Go
- $0 per month
- ACH bank transfers: 1% Max $10
- Card – Swiped: 2.2% + 25¢
- Card – Invoiced: 2.9% + 25¢
- Card – Keyed: 3.1% + 25¢
QuickBooks Online—Pay Monthly
- $20 per month
- ACH bank transfers: 1% Max $10
- Card – Swiped: 1.5% + 25¢
- Card – Invoiced: 2.75% + 25¢
- Card – Keyed: 2.9% + 25¢
QuickBooks Enterprise—Pay As You Go
$0 per month
ACH bank transfers: $3
Card – Swiped: 2.2% + 25¢
Card – Invoiced: 3.1% + 25¢
Card – Keyed: 3.1% + 25¢
QuickBooks Enterprise—Pay Monthly
$20 per month
ACH bank transfers: $3
Card – Swiped: 1.5% + 25¢
Card – Invoiced: 2.9% + 25¢
Card – Keyed: 2.9% + 25¢
QuickBooks Payroll
QuickBooks payroll lets you set up payroll to run automatically in Online and Enterprise versions.
QuickBooks Payroll Online
Moving from QuickBooks Enterprise
Core
$22.50 + $5 per employee per month
Premium
$37.50 + $8 per employee per month
Elite
$62.50 + $10 per employee per month
New Customer
Core
$31.50 + $4.25 per employee per month
Premium
$56 + $6.80 per employee per month
Elite
$87.50 + $8.50 per employee per month
QuickBooks Payroll Enterprise
Enhanced Payroll
$50 + $5 per employee per month
Assisted Payroll
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QuickBooks Time
QuickBooks Time makes it easy for employees to clock in or out with just one click, including job codes, timesheet details, and more.
Purchasing QuickBooks Time through Fourlane can grant you 30% off your first year’s subscription. All plans include one free admin, scheduling capability, and expert technical support. There are two versions of QuickBooks Time.
Premium
$14 per month + $6.80 per user per month
Elite
$28 per month + $8.50 per user per month
Reporting and Analytics
QuickBooks Online provides increasingly advanced reporting functionality based on the tier level, with Online Advanced offering the most extensive reporting in the series.
QuickBooks Enterprise provides an advanced reporting and analytics add-on that lets you use all of your internal data to build a report.
Use enhanced searching and filtering, and create custom reports using Open Database Connectivity (ODBC) compliant applications.
Pricing Considerations
QuickBooks has been carefully designed to provide core features every business needs, while presenting flexibility where it serves individual business needs. The following are some of the features that impact pricing.
Number of Users
QuickBooks Online and Enterprise both allow you to scale the number of users that can access a single account.
Features and Functionality
Online and Enterprise features are uniquely beneficial to SMBs and larger companies looking to scale. But every tier offers the ability to customize and expand core functions to get the most out of your version of QuickBooks at the level that makes the most sense to you.
Subscription Duration
All QuickBooks subscriptions are available in a month-by-month license model, but it is possible to get a discounted price if you are willing to lock in an annual plan.
Add-On Costs
In addition to the core features offered at each QuickBooks tier level, you can expand on these features, whether by adding more users, more accounts, or new options. These costs increase your monthly subscription price based on the feature or expansion.
Understanding Hidden Costs
QuickBooks offers clear pricing tiers for every version and add-on option. But there are also other fees to be aware of.
Transaction fees
Transaction fees are connected to accepting payments through your version of QuickBooks. There are different rates for cards and digital wallets, ACH bank payments, using an add-on card reader, and manually keyed-in cards.
Third-Party Service Fees
Third-party application add-ons and integrations are numerous and may come with associated fees. From payment processing to payroll and HR support, make sure you assess the costs involved in the third-party options you choose.
Let Fourlane Help You Make the Right Choice
As you can see, there’s a lot underneath the hood with QuickBooks. Intuit has truly considered everything a business requires for financial management.
Finally, consider your budget and how the best financial management platform can help you save time and costs while improving efficiency.
To help you get started, we created a resource to help you take all things into consideration. Take the quiz to find out which QuickBooks is best for you.
