Bookkeeping has become a lot easier in recent times. This is mainly due to the advent of software like QuickBooks that does accounting for you. Many accounting departments today often hire less qualified accountants and bookkeepers. This is because QuickBooks has revolutionized how bookkeeping is done in the modern world. If you aren’t looking for the best, you can find bookkeepers and staff for your department in no time at all. The real issues arise when you realize that you may just need some outside help. Here are a few signs that you might need a QuickBooks consulting specialist to straighten out your bookkeeping for you.
Your Reports are Always Late
When using QuickBooks, it is easy enough to set up automatic reports if you know what you are doing. If your accounting department has no clue, though, you’ll be in trouble. When you ask your bookkeeper to come up with a report you sorely need, do you get it immediately? Are your monthly reports on your desk when you expect them? Whatever the situation is, the truth is that your accounting department is falling behind, and you do not want this to happen. If your bookkeeping people start to fall behind, so will the rest of your company. Hiring a QuickBooks consultant will provide them with the training they need to sort out the automatic generation or reports. You can also train them by using the consultant to provide you with reports instantly as and when you ask for them.
You Never Get Suggestions for Improvement
One of the coolest things about QuickBooks is that it is always being updated. By constantly releasing new features, they strive to make life easier for most companies. A good bookkeeper who knows what they are doing, looks forward to these updates. In addition, whenever they release a new feature, they ask for your suggestions on how to improve your accounting when using it. If, however, you have gone for months without a single suggestion you’re in trouble. They obviously don’t know what they are doing and aren’t going to benefit your company in the future. QuickBooks consulting fixes this by improving your software every time it updates. Your business becomes far more effective when your accounting processes build upon every single day.
Your Checks Keep Getting Declined
There is simply nothing worse than getting a call from an angry contractor because your last check bounced. This is one of the worst things that can happen to the c-level of a company. You have to be on top of your bank balance so you don’t issue checks that won’t go through. It is fine if this happens every now and then because of a real mistake. If this happens on a regular basis, though, you need to reevaluate your bookkeeping process. Ask your accounting department why this is happening. If they don’t know, it is time to hire a QuickBooks consulting expert as soon as possible. They can teach your employees how to use QuickBooks to check up on your cash flow. This will let them keep you updated as to the state of your company bank account.
The QuickBooks Transactions List is Too Long
Do you use the Undeposited Funds feature in your QuickBooks software? This feature is a record of your recent financial transactions. It usually updates to only show transactions for a certain period of time. However, you need to watch out for a very dangerous sign – too many transactions. If you open this window up and see a ton of transactions, you need to call a QuickBooks consultant right away. The reason for this is because the list is populated based on your invoices, payments, and the records of deposits into your company account. If your accounting department handles all this properly, the list then populates with the right information.
However, some bookkeepers don’t know exactly what they are doing. This leads to bad relationships between the deposit accounts and your invoicing system. As a result of this, you end up with income data that doesn’t actually exist. Hiring a QuickBooks consultant allows you to review all of your recent transactions. They work to assist you in setting up better relationships in the background of your software. You also receive some much-needed training for your staff.
Know the Signs and Get a QuickBooks Consulting Specialist
There are obviously many signs that your QuickBooks software is being used badly. One of the most common signs is the delay in reporting. Bouncing checks, bad financial information, and other signs are also present. Each of these can be a good warning sign that you need to hire a consulting firm for your accounts. If you don’t do this, you stand at risk of overextending your accounts, turning your business from a profitable one into a failing one, and worse. Hire a consultant now and avoid all these consequences in the future.
