QuickBooks Online Essentials

Manage bills

Organize, track, and pay your business bills online with confidence. Keep up with due dates for everyone you owe. The bills dashboard shows you what you owe, when, and to who, in a glance. Enter the amount you want to pay and QuickBooks automatically tracks anything you still owe and when it’s due.

Job costing

In QuickBooks Online, clearly see which projects make money and which ones break the bank. Works best with QuickBooks Payroll and QuickBooks Time. Get a bird’s eye view of all your projects, all in one place. Know exactly which projects are profitable and which are costing you money. Assess costs on the spot to see if you’re on budget or if you need to adjust. Get profitability insights in real time for each project.

*Available in QuickBooks Online Plus and QuickBooks Online Advanced

Inventory management

With QuickBooks Online, always know what’s in stock and what’s on order. Track your inventory easily with real-time updates and reports. Quantities are updated automatically as you work. Always know what’s on-hand and prevent stock shortages. Use this inventory calculator to make sure you’re not under or overstocking.

*Available in QuickBooks Online Plus and QuickBooks Online Advanced

Track expenses

QuickBooks makes it easy to track business expenses, so you always know where your money is going. Connect QuickBooks to your bank accounts, credit cards, PayPal, Square, and more, and we’ll import and categorize your expenses for you. Create custom rules to categorize your expenses, and run reports to see how you spend every dollar.

Reporting

With real-time business reporting, you’ll know where your business stands today and what to do down the road. Get a holistic look at how your business is doing, from income statements to balance sheets, all on your QuickBooks dashboard. Or track what’s coming in and what’s going out with a cash flow statement.

Invoice customers

Create and send professional invoices with smart invoicing software and get paid 4x faster with QuickBooks Payments. Simplify how you work with QuickBooks invoicing—manage invoices and payments in one place. Personalize an invoice template and make it your own. Add your logo and colors and create tailored invoices within minutes.

Manage contractors

Send, track, and file 1099 forms for your independent contractors. Be prepared when it’s time to file with the IRS and stay compliant. When you pay a contractor for labor, you’ll need to track it on a 1099 to stay compliant. QuickBooks Online Plus and QuickBooks Online Advanced tracks every payment you make to contractors and then creates ready-to-send 1099 forms at tax time.

Track miles

Whether you’re driving part-time, full-time, or occasionally making deliveries, mileage can be one of the largest tax deductions for a small business. Track mileage to get the biggest tax deduction you deserve. Think of the mileage tracking app as a hands-free digital mileage log.

Create professional estimates

Design professional estimates that include discounts, product stock keeping units, payment terms, and other line items. Instantly email an estimate to a customer or let them accept and sign right on your mobile device. Automatically turn accepted new estimates into invoices with QuickBooks. You choose when to invoice your customers and we’ll keep track of everything so you don’t have to.

Maximize tax deductions

Ditch the shoebox of receipts and let QuickBooks track potential tax deductions for you. QuickBooks matches receipt photos to transactions and sorts them into tax categories automatically. Staying organized has never been easier. Avoid year-end surprises with our automatic quarterly tax calculations that helps you know how much money to set aside.

Calculate sales tax

When you add sales tax to an invoice in QuickBooks, the calculations are automatically taken care of. QuickBooks calculates the sales tax rate based on date, location, type of product or service, and customer.